Completion, exhibition participation, and information for Collections
Division/Level

Division 1

Division 2

Division 3
Grades
(suggested)
3-5

6-8

9-12
Completion Activities Needed*

No State Fair Entry No State Fair Entry No State Fair Entry












Remember: All posters, notebooks, and display boards MUST include a reference list indicating where
information was obtained, giving credit to the original author, to complete the 4-H member’s
exhibit. This reference list should/might include web site links, people and professionals
interviewed, books, magazines, etc. It is recommended this reference list be attached to the back
of a poster or display board, be the last page of a notebook, or included as part of the display
visible to the public. A judge is not to discredit an exhibit for the way references are listed.
Reference Sheets are available at the Extension Office for use if needed. For personal safety, do
not include personally identifiable information such as mailing address or phone numbers on
posters/displays/exhibits.

GUIDELINES:
1. Refer to the Hendricks County 4-H Policies, Entry & Exhibit Guidelines for poster and general
display guidelines.
2. Total exhibit size will be no larger than 24 inch in any direction. All exhibits must be placed
within a display case or covered with heavy plastic.
3. Put a 4-H FairEntry exhibit label on your folder and on your exhibit collection.
4. Attach your own labels to your exhibited collected items to explain them to the public. All
items MUST be numbered.
5. All small, fragile, or unusual items should be well protected. All collections should be in an
enclosed display for their safety.
6. Valuable items and collections of large objects will not be exhibited. After judging, 4-H
members will be able to take these items home and display a binder and picture in place of the
physical collection.
7. If you plan to exhibit the same type of collection for more than one year, follow the guidelines
in your grade division for the amount to add each year. New items should be designated with a star
or asterisk by the number (example: 1*, 2*, etc.).
8. Should you choose to start a new collection, you may opt to exhibit the minimum amount required
in your grade division and continue adding from there. You should still include previous year’s
Record Sheets, Collection Records, and Collection Stories in your notebook/folder.

EXHIBIT CLASSES:
Division 1: Grades 3-5 (suggested)
• Exhibit your collection of 7 items along with a notebook or folder containing your completed
Collections Record Sheet, Collection Record, and Collection Story sheet.
• For each year in this division, you must add an additional 3-5 new items to your
collection.
• Notebook/Binder should contain pictures of collection items from previous years (including any
years where member has exhibited a different collection).

Division 2: Grades 6-8 (suggested)
• Exhibit your collection of 20 items along with a notebook or folder containing your completed
Collections Record Sheet, Collection Record, and Collection Story sheet.
• For each year in this division, you must add an additional 3-5 new items to your
collection.
• Notebook/Binder should contain pictures of collection items from previous years (including any
years where member has exhibited a different collection).
COLLECTIONS
41

D uggested)
• Exhibit your collection of 20 it ms along with a notebook or folder containing your completed
Collections Record Sheet, Collection Record, and Collection Story sheet.
• For each year in this division, you must add an additional 5-7 new items to your
collection.
• Notebook/Binder should contain pictures of collection items from previous years (including any
years where member has exhibited a different collection).

Collections Scorecard
Exhibitor Name __________________________

County_____________________________

Class _______________________________

Project ________________________________________


Appearance – attractive in color and decoration
Workmanship- neat and clean
Function and/or decorative quality of this item
Creativity in design and/or materials
Overall appeal of project
Judge’s Comments: