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Genealogy

February 4, 2019

STATE FAIR ENTRY: One per division.

4-H 748; Complete Record Sheet 748 A-W and turn in with your project.

Forms for this project are found on the Indiana 4-H Web site www.extension.purdue.edu/4h click on "projects" and then on Genealogy to reach downloadable forms. This project is organized into divisions and not grades for a youth cannot start in Division 3 without first completing Division 1 and Division 2. This is a project that builds on the previous division information in order to be successful in building your family tree. If you are using a genealogical commercial software program, you may need to type in or hand write in information required by the Indiana 4-H genealogy project. See 4-H forms on the 4-H website linked above.

 

The exhibit will consist of no more than four (4) notebooks for Division 1-4 and first year Advanced Division. If a notebook requires additional space, label it as notebook x, continued. Those notebooks are:

* Book #1 – 3” D-ring binder, contains introduction sheet, pedigree charts and family group sheets

* Book #2 – 2” D-ring binder, contains additional information worksheets and diary of work

* Book #3 – 3” D-ring binder, contains supporting documents, pictures, etc.

* Book #4 – 3” D-ring binder, contains Advanced Division options only (Begin using this notebook in first year of the advanced division or the fifth year of project enrollment.)

* Another notebook should be maintained and kept in a secure place at home to keep original personal and legal documents as well as previously exhibited work.

 

Notebooks should be tabbed and in the following order:

Book #1 - Introductory Page; Pedigree Charts; Family Group Sheets

Book #2 - Additional Information Worksheets; Diary of Your Work

Book #3 - Any Other Documents (label with ancestor numbers on tab)

Book #4 – Advanced Division Options (label each tab separately with the specific option); Diary of Your Work (this will be a second diary describing work done for each advanced division option)

 

Pedigree Charts, Family Group Sheets, Additional Information Worksheets, and Diary Sheets are to be placed in the notebook back-to-back in sheet protectors to save space, reduce the information being damaged, and reduce the number of sheet protectors required.

 

So the notebook exhibit can be displayed to the public and to minimize the potential of identity theft, original legal documents are NOT to be included in the exhibit notebook. Instead, a photocopy of any legal document is to be included in the notebook and all identifiable information (like social security numbers) except for names is to be completely marked out. Original legal documents are to be kept in a secure location by the 4-H member and his/her family.

 

All posters, notebooks, and display boards must include a reference list indicating where information was obtained, giving credit to the original author, to complete the 4-H members exhibit. This reference list should/might include web site links, people and professionals interviewed, books, magazines, etc. Reference notations are to be made in the “source” column of the Family Group Sheet and on each document.

If information on a family member is unknown, an additional information worksheet for each required ancestor is still required. Write “unknown” or “NIA” (no information available) in PENCIL for each sheet of unknown ancestors or list several ancestors on a page and insert page in proper numerical order.

 

After exhibiting the 1st year of the ADVANCED Division, only the Advanced Division notebook (Book #4) with ALL OPTIONS (no pedigree charts, no family group sheets, no additional information sheets, no documents from Divisions 1-5) needs to be exhibited each year the genealogy project continues.

 

Suggested Genealogy Supply List:

Four 3” D-ring notebooks (Book #1, #3, #4 will be exhibited and the fourth 3” D-ring notebook to maintain documents at home and NOT exhibited.)

One 2” D-ring notebook (Book #2)

Computer or legible printing/handwriting (be consistent with method used)

#2 lead pencil with soft eraser

Black ink pen

Yellow highlighter

Notebook tabs AND acid free dividers (several tabs will be needed, be consistent with style used, should not appear past edge of notebook)

Fine point permanent Black marker

Acid free and non-glare sheet protectors

Acid free paper

Acid free glue stick

Acid free satin Scotch tape

Scissors

Correction tape

Lots of creativity to make the exhibit your own while still following the exhibit guidelines.

 

Level: Division I

Exhibit

  1. Exhibit notebook that includes the following:
  1. Turn in a completed record sheet.

 

Level: Division 2

Exhibit

  1. Exhibit notebook that includes the following:
  1. Turn in a completed record sheet.
  2. Exhibit Book #1, Book #2, and Book #3, which should only include Division 2 ancestors 8-15 and related information.

 

Level: Division 3

Exhibit

  1. Exhibit notebook that includes the following:
  1. Turn in a completed record sheet.
  2. Exhibit Book #1, Book #2, and Book #3, which should only include Division 3 ancestors 16-31 and related information.

 

Level: Division 4

  1. Exhibit a notebook(s) that includes the following:
  1. Turn in a completed record sheet
  2. Exhibit Book #1, Book #2, and Book #3, which should only include Division 4 ancestors 32-63 and related information.

 

Level: Advanced Division

Exhibit

 

  1. Exhibit notebook that includes the following:
  1. Turn in a completed record sheet.

 

Pedigree charts are available on the Indiana 4-H Web site for your additional genealogy research. EACH YEAR FOLLOWING, continue to add ancestors to your pedigree charts. In addition, choose one of the following options that has not been completed previously. Please identify, by letter, the option that you are completing (for example: Advanced Division, Year 1, Option A; Advanced Division, Year 2, Option C; etc.)

 

Advanced Division Year 2 and beyond – Exhibit Book #4 that contains advanced division options and a second diary of work.  If additional ancestry information was found in the seventh and eighth generation, exhibit Book 1 noting ancestors completed this year along with Books 2 and 3 demonstrating this year’s work.

 

EXPLAIN the information received as to how it relates to you and your ancestors. Copies of documents obtained in previous divisions are acceptable and should be utilized in the option chosen if needed.

 

  1. A migration map of your eight-generation ancestors. You should have at least one map per family line with charts or explanations of the migrations.
  2. A timeline historical report of a family line. Show how this family fits into history. Document your report as well as possible with dates, records, places or maps, pictures, etc. Be sure to include proper labels and sources.
  3. A census history of a family line. Census abstract forms can be found on several websites. Download forms to abstract the census. Your notebook should contain copies of the census and the completed abstract form for each census.
  4. A history of your family’s religious background for any family line or lines. Include a brief history of the denomination. Include baptism, confirmation or profession of faith and membership records. Also include information or history of the congregations involved. Be sure to include proper labels and sources.
  5. A history of your family’s military service for a family line. Include supporting documents when possible. These documents could include military records, (muster rolls, discharge papers, etc.), pension records, and bounty land records, as well as maps and pictures. Be sure to include proper labels and sources.
  6. A research paper on a famous ancestor. Prove your relationship to this person with documentation. Try to include pictures and anecdotes to enhance your paper.
  7. Complete a family line or lines back as many generations as possible beyond eight generations. Include pictures, maps and documents. Be sure to include proper labels and sources.
  8. A timeline historical report of another family line not previously completed. Document as well as possible with dates, records, places or maps, pictures, etc. You need to state at the front that this is a second family historical report on such ancestor.
  9. A history of your family’s military service for a family line not previously completed. Include supporting documents as in option E. You need to state at the beginning that this is a second family military history report on such ancestor.
  10. Family DNA history. (This can be a very expensive option). Please include charts and explanations. i.e. use pie charts, ethnicity estimates, approximate percentage regionally, number of countries searched, genetic percentage, family tree, graphs, etc.

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