Grants & Funding

Below are suggestions/items to think about when pursuing grant funding.  Attached is the grant process checklist to help you through the steps.

• Federal and State of Indiana grants require specific reporting, contractual requirements, and documentation. If pursuing these grants start early and contact the Extension Account Manager (EAM), Andrea Kane, at ahkane@purdue.edu right away.
  • USDA/NIFA and PHS proposals require an on-line training for responsible conduct in research prior to the proposal submission.
• Local governments and foundations usually have less restrictive applications. Be sure to read the guidelines thoroughly before pursuing the funding.

Grant Process Checklist

1. Discuss the program and funding opportunity with your County Extension Director (CED) and District Director (DD). Their approval emails must be obtained before starting the proposal process.
2. Email the EAM regarding your intent to submit a proposal, the application guidelines and due date, program detail, and estimated budget justification. The EAM will be able to assist you with your questions, preparing budgets, or any other ad hoc issues that may come up as well as provide guidance for the process.
3. Forward the completed proposal package along with the guidelines and CED/DD approvals at least 3 weeks prior to the application deadline to the EAM.

• Online applications:
  1. Complete the on-line application. Forward me a copy or send me the URL, Login, and Password for reviewing the application.
  2. If the on-line application does not allow for saving (survey monkey is one), complete a word document with all the information you will be providing in the application.

4.  Once the above items have been received by the EAM, the EAM will send the Educator a link to onboard the grant to SPS Pre-award.  (The Educator submitting the grant is considered the Principal Investigator and can move forward as such while onboarding the grant). Pre-award will review the grant for additional attachments or data needed, to determine the indirect costs, and to make sure the application is complete.  They can also submit the grant for the Educator.

5.  If the grant is awarded, the EAM will manage the grant with the PI until the grant is closed.  As the PI, you can get a snapshot of items that are hitting the grant and the Available balance on the grant in AIMS.

To access AIMS:     Log in to https://one.purdue.edu/

Search for AIMS > Click on Faculty Reports – AIMS (you will have to use your Boiler Key to access) > Choose Summarized Account List

On the Summarized Account List-Sponsored Program Accounts Tab- All your grants should appear

On the Summarized Account List –Faculty Allocation Tab-Other accounts tied to you should appear.

Please email the Extension Account Manager with any questions you may have! Andrea Kane- ahkane@purdue.edu 

AgSEED