SCRAPBOOK-County Only Project

There will be no State Fair exhibits for this project.

A completed record sheet signed by your 4‑H leader must be presented, along with your exhibit, at project check-in at the fair. 


This project is divided into three levels according to the following breakdown:     

          Level 1                        Grades 3, 4, &  5

          Level 2                        Grades 6, 7, &  8

          Level 3                        Grades 9 and above

General Rules

  1. Each scrapbook album must have a front and back cover, with pages firmly attached between the covers. Be sure both front and back covers are acid/lignin free.  Strap hinge, post bound and spiral bound are acceptable.
  2. The album sizes are as follows:

Level 1:  Album must be at least 5” x 7” or 6” x 6” (or larger) in size.                                                 
Levels 2 and 3:  Album must be at least 7” x 7” or larger.  12” x 12” is the most common size. 

  1. Each page must be covered with a plastic page protector.
  2. Each scrapbook must have your own label (attached with string) with the following information: Name, Grade/Age, Club, Project and Level.
  3. Each scrapbook must have the required number of pages for your level.
  4. Completed pages contain photos or memorabilia, documentation, decoration, etc.
  5. Extra pages may be included in the scrapbook, but, if there are extra pages, member must indicate on the label which pages are to be judged by listing page numbers. Page numbers need not be written on the actual album page, but the member should count the first page as page 1 and proceed onward.  Placing numbered sticky notes on pages to be judged will help identify the pages easily.  If you do not indicate the pages you wish to have judged, the judge will start at page 1 and continue through the page number required for your level.
  6. Photos and memorabilia must be included in each scrapbook, but not necessarily on each page. Some pages may contain only photos, while others may contain only memorabilia.  

Photographs – Photographs are to be the focus of the album.

  1. Each photo in your scrapbook must have a caption or be explained in your journaling somewhere in the layout. A caption can be one word, if it describes the photo or adds to the story.
  2. Captions may be hand-written, computer-generated, spelled out with stickers, etc.
  3. Keep in mind the proper placement of photos, etc. in your album. Your scrapbook is telling a story.  Use chronology (putting things in order of occurrence) or themes to organize your scrapbook.

Memorabilia – Memorabilia adds meaning, texture and variety to your scrapbook and gets more fascinating with time.  Memorabilia tell an important part of your story and will add significantly to the interest of the page.

  1.  You must include at least one piece of memorabilia in your album.
  1. Memorabilia includes items such as newspaper pictures, ticket stubs, ribbons, programs, certificates and small items.
  2. Newspaper articles must be photocopied onto acid free paper and then encased in a separate plastic sleeve.
  3. Memorabilia must be encased in a separate plastic sleeve if added to a page with photos.
  4. If a photo is included on a page with lots of memorabilia, the photo should be encased in a separate plastic sleeve.
  5. Page titles may be used if desired, but are not required. Pages titles may be hand-written, computed-generated, spelled out with stickers, etc.
  6. Journaling (labels, captions, stories, thoughts, ideas, etc.) is required on every page or on one page of a two-page layout.
    1. Journaling in Levels 1 and 2 must be hand-written. Your handwriting is part of your heritage.  Use it often!
    2. Computer-generated journaling is allowed in Level 3 only.
    3. You will not be judged down for journaling more than is required for your level.
    4. Carefully proofread your spelling.
  7. Be sure the materials you use are safe for your photos. Use acid-free, lignin-free, buffered scrapbook pages and archival-safe pens, etc.
  8. Neatness is very important. Exhibit clean pages with clear handwriting.
  9. Do not use techniques more advanced for your level unless exhibit requirements specifically allow it (i.e., journaling).
  10. If exhibit requirements are not met or if exhibit is in the wrong level for the 4-Hers grade, exhibit will be lowered one ribbon placing.
  11. It is recommended/suggested that all posters, notebooks, and display boards include a reference list indicating where information was obtained, giving credit to the original author, to complete the 4-H member’s exhibit. This reference list should/might include web site links, people and professionals interviewed, books, magazines, etc. It is recommended this reference list be attached to the back of a poster or display board, be the last page of a notebook, or included as part of the display visible to the public. A judge is not to discredit an exhibit for the manner in which references are listed or a lack thereof.

Exhibit Requirements

Level 1   Grades 3-5:  Exhibit an album, size 5” x 7” or 6” x 6” or larger, of 6 pages (3 front and back) that has been made since the last 4-H Fair, following these guidelines: 


  1. Simple, 2-3 colors of paper. Decorative scissors may be used.
  2. Page titles may be used, but are not required.
  3. Flat stickers and die cuts can be used, but are not required.
  4. Chalk and thumb punches may be used.
  5. No stamping is allowed in Level 1.


  1. Straight cutting of photos using regular scissors or paper cutter or template. Cutting systems may not be used until Level 2. 
  2. Decorative scissors may be used to crop pictures.
  3. Use of corner rounder is allowed.


  1. The minimum amount of journaling required is bullet labeling, which is supplying the basic information such as who, what, when and where.
  2. Journaling must be in your own handwriting.

Level 2   Grades 6-8:  Exhibit an album, size 7” x 7” or larger, of 8 pages (4 front and back) that has been made since the last 4-H Fair, following these guidelines:


  1. More creative layout. Creative borders and lettering can be used.
  2. Page titles may be used, but are not required.


  1. Circle, oval and other shaped templates and cutting systems can be used.
  1. Silhouette cropping (cutting around an object in the picture) may be used.


  1. Captions will expand bulleted information into sentences.


  1. Brads, eyelets, tags, fibers and three-dimensional stickers are acceptable.
  2. Save zippers, buckles, bottle caps, hinges and other metal items for use in Level 3.

Level 3   Grades 9 and above:  Exhibit an album, size 7” x 7” or larger, of 10 pages (5 front and back) that has been made since the last 4-H Fair, following these guidelines:


  1. May include more complicated layouts, such as pop-up page or quilt type layout, flip-out page, and/or hidden journaling, but not every page has to be these types.
  2. Use techniques you have learned in previous levels.
  3. Include a variety of layouts.
  4. Paints may be used.
  5. Page titles may be used, but are not required.

Cropping:  Any method is acceptable.


  1. Use bullets and captions, plus storytelling – writing your thoughts and feelings and telling a complete story or memory on each page.
  2. Not every photo has a complete story so choose the ones deserving of this when you plan your page designs.
  3. You may put several photos on a page and use just one of them to tell a story. Label or caption the others on the page. 
  4. Since journaling is more detailed in Level 3, use of the computer is allowed in this level only.

Embellishments:  Any type of archival-safe embellishments may be used in Level 3.

Manual:  C4-H 400      

Record Sheet:  C4-H 400a                                                                                             (Rev 12/08)


Click to Print Record Sheet