2019 LIVESTOCK AND ANIMAL EXHIBITOR GENERAL RULES
These rules apply to all 4-H Livestock and/or Animal project members, except as noted within the specific species rules.
All 4-H Families and entrants shall follow all general rules and regulations in this handbook and the entire livestock section of this handbook. Any violation of a rule and/or regulation shall be cause for immediate disqualification from exhibiting and auctioning their animals. The penalty for a violation shall be immediate disqualification from ALL exhibits and awards forfeited and returned. You will not be able to participate for the remainder of the year. Any determination of a violation, and the enforcement of penalties, shall be within the complete discretion of the barn committee and any decision by the committee shall be final. Non 4- H families involved in any infraction will be escorted from 4-H property by Fair Security.
In the interest of all breeders of livestock, all exhibitors, the Clark County 4-H Corporation Board and the Clark County 4-H Program, the following general terms and conditions are presented to maintain, insure and present a wholesome, high quality educational program.
- Fraud, deception, any prohibited activities, violations of general terms and conditions, or any activity determined to be improper or unethical by the 4-H Corporation Board or Livestock Barn Superintendents shall not be allowed, Any exhibitor found in violation is subject to immediate disqualification.
- Tampering, altering, and/or misrepresentation relative to any exhibit is PROHIBITED. This prohibited activity includes but is not limited to the breeding, age, ownership, and/or method of preparation or completion. (For example, with animal exhibits, this includes, but is not limited to coloring that alters or misrepresents breed characteristics, pumping, drenching, and filling.)
- Unethical fitting of animal exhibits is defined as administration of any substance (to include, but not limited to, drugs, blood, oils, steroids, air, chemical substance or performance of any surgical or non-surgical procedure altering the animals configuration.)
When violations occur at county 4-H events, the following procedures will be followed by a representative of the 4-H Corporation Board, County Livestock Steering Committee, or Fairgrounds security.
Parents/guardians will be contacted to arrange transportation home for the violator(s); and the local Extension Educator will be notified. If the situation warrants, local law enforcement authorities will be notified. Barn committee(s) may use discretion in penalty enforcement regarding correctible issues. The respective barn committee will have the final decision.
4-H livestock/animal project is considered completed if:
- An Official Clark County 4-H Member Enrollment Form is submitted
- Completed 4-H Project Record Sheet(s) is turned in at the Fair or a specific workshop was attended.
- An officially-recognized 4-H Leader/Extension Youth Educator verifies project completion
- All vehicles must be moved from around all barn roads during fair operating hours. Feed and water your animals before gates open at 5:00pm nightly or merely carry it from your parking spot. Trailers are to be left at the previously designated parking spot on Check In day.
- Animal Wellness must be focused upon- It is critical that every 4-H member and family communicate and works together to make sure all your animals are fed, watered, and have adequate airflow throughout your stay at the Clark County Fair most importantly even after your show is over. Please also understand that clean stalls are also of utmost importance. This responsibility is part of your project completion and assures us the ability to offer livestock exhibitions in the future. Let us show the public fairgoer- WE CARE!!
- The cost and time of removal of animal waste during the fair has increased due to the large number of animals exhibited. In an effort to assist your barn committees, ALL LIVESTOCK EXHIBITORS ARE RESPONSIBLE FOR CLEANING UP THEIR OWN STALLS/PENS.
- It shall be the duty of 4-H livestock/animal Barn committee to supervise their respective departments to enforce the rules and regulations of the Clark County 4-H Corporation Board in agreement with state 4-H policy.
- The Clark County 4-H Corporation Board will exercise care to avoid damage to any article or animal but will not be responsible for losses and/or accidents. Entries are accepted on these conditions.
- Anyone wishing to file a grievance in regards to any of the 4-H livestock/animal shows, see GRIEVANCE PROCEDURE section in this Handbook.
- Any condition pertaining to a 4-H Show that is not covered in these rules will follow the State Fair Rules.
- Any 4-H member with special needs in completing a project should contact the Barn Chairperson or the Extension Office prior to the Fair.
- Animals not properly enrolled or identified WILL NOT be allowed to show at the 2019 Clark County 4-H Fair.
Clean Pen Policy
- All livestock exhibitors are to keep their pens clean during fair week.
- If your pen is not being maintained during the fair you will receive a black ribbon tied to your pen. You will have 24 hours to clean your pen.
- All livestock pens must be cleaned during livestock check-out.
- Wednesday, July 17th by 10am for non-auction swine & poultry
- Friday, July 19th by 1pm for all remaining non-auction animals
- Friday, July 19th all swine members auctioning their animals must be present at 9am to help move their pigs into auction order and clean out their pens. Members who are not present will be assessed the $50 pen cleaning fee.
- Saturday, July 20st by 11am for all auction animals
- If your pen is not cleaned out by the determined times you will receive a $50 deduction from your auction check. If you do not auction you will be required to pay a $50 pen cleaning fee before enrolling in 4-H the following year.
- Fines will be assessed per member per specie.
- Multiple fines can be assessed per member per specie throughout the week.
- Barn Committee members will be responsible for checking pens by the deadlines and reporting any issues with photo evidence to the Extension Educator for review.
- Pen cleanliness will be under the discretion of the specie barn chairman and committee with review by the Extension Educator.
- Pen Cleanliness Expectations:
- Animals must have access to clean bedding
- Rabbit & Poultry bottoms have fresh bedding and do not contain overflowing manure, water & feed
- Aisle ways around your pen should be maintained daily
Pen/Stall Decoration Policy
- Pen/stall decorations will be allowed at the 2018 Clark County 4-H Fair
- Decorations must be placed above your pen only and not interfere with other
4-Her’s pen space
- Exhibitors can hang decorations at their own risk knowing that they could be damaged or eaten by other animals
- Pen decorations cannot interfere with air flow in the barn
- Pen decorations must follow the following guidelines:
- Must be no larger than a standard poster (22” x 28”)
- There will be no “For Sale” signs
- No advertisement of feeds or grooming equipment allowed
- You can use your decoration space to thank your animal buyer from the previous fair auction
- You can put your animal’s name and exhibitor information
- All barn specie chairman and committee members reserve the right to remove decorations if they find them in violation of the guidelines or offensive to the public
- Sheep, Swine, Dairy, and Beef exhibitors- Except for commercial females, all purebred animals must be registered including purebred market animals (barrows, steers). The registration numbers must be recorded with the respective breed associations and the registration papers and transfers must be made on or before the enrollment deadline.
- (No photocopies, carbons, or FAX copies except a FAX sent directly from the national breed association to the Purdue Extension-Clark County Office) in the possession of the exhibitor.
- These registration papers must be presented to the respective committee at the time established prior to the respective show at the county 4-H fair. The breeder’s tag/tattoo must be worn by the animal if required by the breed association.
- The registration papers must show that the exhibitor owns the animal being exhibited entirely or in part (as indicated and allowed in the animal ownership requirements in General Livestock Rules of this 2018 Exhibit Handbook) and continuously from the county enrollment date through the 2018 Clark County 4-H Fair.
- Any animal without specific breed registration papers shall be shown in the commercial classification (Cross Class) of the respective specie show.
- All animals must meet breed characteristics otherwise they will be shown in respective commercial classes during respective species show. Barn committee will have the final decision.
4-H LIVESTOCK/ANIMAL RECORDS
- 4-H Livestock Record sheets are due by the end of livestock check-in for the respective barn and the Barn Committees will check and record them.
- 4-H Livestock/Animal Records must commence no later than January of current year, unless otherwise stated in species rules!
- It may be appropriate for some species to have records commence as early as the fall of the previous year, such as Beef or Sheep.
- If a member attends a specie specific workshop they will not need to complete their livestock record sheet.
2019 ANIMAL OWNERSHIP REQUIREMENT POLICY
- Each 4-H member shall own his/her own 4-H animal and/or livestock exhibit. Ownership must be in effect on or before county and state enrollment deadlines and continuously until after the show date. All animals must be enrolled properly on official Indiana animal enrollment forms. Beef steers and Dairy steers on or before ID Day.
- For 4-H breeding animals, family corporations and/or partnerships of 4-H members with one or more parents, siblings, grandparents, aunts, uncles, or legal guardians are acceptable.
- For 4-H dairy cattle, family corporations and/or partnerships of the 4-H member with unrelated persons or dairy operations are also acceptable.
- Dairy heifers, horses, ponies and llamas may be leased, subject to approval of both the county 4-H dairy, horse and pony, llama committee and the Extension Office.
- All Horse and Pony entries must have an Official Indiana 4-H Horse and Pony Enrollment Form on file on or prior to the April 8th Shot Clinic. 4-Hers must have possession, be feeding, caring, and keeping records on the animal(s) from January 15th to the Clark County 4-H Fair. Two (2) photos (one pose) must be taken and submitted of each horse per child registering that horse by April 8th. Mini 4-H members must also be enrolled by this date.
- Horse and Pony members may lease an animal subject to approval of both the county 4-H Horse and Pony Committee and respective Extension Youth Educator, leased animals must also be enrolled by the specified ID date. Leased Llama and Dairy animals must be enrolled by the specified ID date.
- Llamas and alpacas will be identified with a picture just like horses. This color picture must include the face and all four feet. Failure to provide a picture will make the llama/alpaca ineligible for state fair. Llamas and alpacas will also be enrolled on-line.
- 4-H animals are expected to be in the personal possession and regular care of the 4-H member who owns/leases them (unless other arrangements have been agreed upon by the county 4-H Barn committee) from the animal enrollment deadline until the conclusion of the county and/or State Fair.
- The Clark County 4-H Corporation reserves the right to spot check for ownership and possession of animals by a committee appointed by the 4-H Livestock Steering committee.
- All 4-H livestock exhibitors must complete a Clark County 4-H Enrollment Form by the specified ID date and a State Animal Identification Form and turn it in to the County Extension Office prior to or on the specified ID Day. If any forms are sent by the U.S. mail and/or left in the drop box at the Extension Office, it is the 4-H member’s responsibility to verify the office has received the form(s). Animals requiring identification (RFID/ear tag/tattoo) may have an earlier deadline such as (Beef and Dairy Steers. Forms will be available at the Clark County Extension Office, 9608 Hwy 62 Suite #1, Charlestown, IN 47111, prior to deadline date.
- If some unforeseen circumstance should arise, a written request form must be filed on or before the appropriate enrollment day for a seven day extension. The 4-H’er must arrange to have two Livestock Committee members (pre-designated by the Livestock Steering committee) and a veterinarian to complete the necessary ear tagging and/or tattoo within the seven calendar days of the enrollment day. All costs are to be absorbed by the 4-H member. (Note: The Official Indiana 4-H Livestock Enrollment Forms must still be in the Extension Office on or before the enrollment day). The final decision regarding the extension will be made by the Clark County Livestock Steering Committee and the Youth Educator. Refer to Grievance Procedure in case of conflict of interest.
- Market animals may only be exhibited at the Clark County 4-H Fair one year (exception: feeder calves).
- 4-Hers must own the dam of an animal to be exhibited if the animal is born after the enrollment deadline. The member must enroll the dam and indicate that the animal to be shown has not been born yet.
- Livestock Show ribbons will again be 1st-10th placing ribbons in a class, other than Poultry will stay with the Danish system.
- Beef (50), Swine (100), Sheep (50) & Goats (100) will have a top 5 awards system with places 3rd – 5th receiving a small banner and no trophy as part of the Grand Drive awards. Numbers in parenthesis are the required number of animals that must be exhibited at the fair to receive the 3rd-5th overall awards.
- ASSISTANT SHOWMAN - Only Clark County 4-H members may show in 4-H classes in Clark County. Only members having more than one animal showing at the same time may have another Clark County 4-H member show his/her animal for them. Exceptions to this must be approved by the respective barn committee. Exceptions might include schooling, military, family emergencies, etc.
- Any one animal may be shown in the show ring by one exhibitor at any time. The only exception is in the instance of a question of safety to the exhibitor (to be determined by the respective barn committee).
- If, in the opinion of the 4-H barn committee, Judge, and/or other official designated by Livestock Steering committee, the Exhibitor cannot handle the animal in the show ring, the Exhibitor will be requested to exit the ring or judging table with the animal.
- Any entry deemed unsafe or treated inhumanely may be excused by the Judge or Livestock Steering Committee.
- No unauthorized adults are permitted in show rings, at rabbit judging tables, or to handle poultry and cats during shows. Judges decisions are final
- Animals should be washed only in wash racks. No power washers.
- All exhibitors (except lama and horse and pony only exhibitors) must attend a YQCA class offered by the Clark County Extension Office for $3 or take the $12 online course prior to check-in of the fair to be eligible to exhibit and auction.
- The 4-H animal exhibitor may receive clipping and grooming assistance only from their immediate family or from another Clark County 4-H exhibitor. Clark County 4-H Barn Committee Members may assist an exhibitor of any species. Guardianships granted on a temporary basis for the purpose of circumventing these terms and conditions will not be recognized as family. State Fair Approved Groomers are also permitted to assist with grooming during the fair. The approved list is located at the Clark County Extension Office and with the 4-H Educator. A 4-H animal exhibit may not be maintained at a professional fitter’s facility. Violator’s animal(s) will be disqualified from respective specie show and not allowed the privilege of participating in the 4-H Livestock Auction.