Policies and procedures
Section 8: Grievance/Appeal Guidelines
8.1 Grievance/Appeal Guidelines for County 4-H Program Issues (Activities, Programs, Projects)
- Grievances are made by completing the Indiana 4-H Grievance/Appeal form with the burden of proof being the responsibility of the individual filing the grievance. The completed grievance/appeal form and supporting documentation shall be presented to the president of the 4-H policy-making body (e.g., 4-H Council) or the Purdue Extension Educator who works with the 4-H Program. (NOTE: concerns regarding staff, volunteers, members, or other individuals are not issues for which a grievance may be filed. 4-H volunteers are assigned by the 4-H Extension Educator. Concerns regarding 4-H volunteers, members, or other individuals should be addressed directly with the Purdue 4-H Extension Educator.)
- Grievances pertaining to 4-H activities, programs or projects shall be filed within 14 days of an incident or occurrence. Grievances pertaining to county fair related issues are often time-sensitive and must be filed within 24 hours of the incident.
- The grievance process occurs in the county where the issue or concern arises and offers two opportunities for a concern to be heard and reviewed.
- The grievance is initially heard by an unbiased, representative grievance sub-committee of approved 4-H Volunteers. It is the Purdue Extension Educator assigned to 4-H Programming who shall annually work with the chair of the county 4-H Council to determine this committee’s membership to include a combination of 3-6 of the following individuals: one representative of the 4-H Council; two 4-H volunteers serving as a 4-H club organizational leader; one member of the County Extension Board; one 4-H volunteer knowledgeable in the subject matter (project) of concern (this individual will vary dependent on the issue raised with the grievance); one youth representative; and up to three community leaders. The Purdue Extension Educator assigned to 4-H shall convene the group.
- The person filing a grievance may appeal a decision of the 4-HGrievance Committee to the State 4-H Program Leader or designee. The Program Leader or designee will review the facts in evidence and render a decision. This is the second and final level in the appeal process.
8.3 Indiana 4-H Grievance/Appeal Form
WARNING: You must read and initial this section before proceeding to complete this document.
_______1. I understand and agree that filing a grievance that alleges
- facts that are not true, or
- facts that I know are not true, or
- facts I should know are not true: will be considered a violation of the 4-H behavioral expectations.
_______2.I understand and agree that all statements made herein by me are subject to the pains and penalties of perjury and I hereby affirm that my statements herein are true.
_______3.I understand that perjury is a crime in Indiana.
I, the undersigned, allege that the following term(s) and condition(s) have been violated:
I swear or affirm under the penalties of perjury (1) (2) that I have read, understand, and accept the above statements to be true, accurate, and complete.
Signed:___________________________________Date: ___________Time Submitted:_______________
Print your name: ____________________________________________
Oath (3)Before me, ________________A Notary Public in and for_____County, State of Indiana, personally appeared_____________________and he/she being first duly sworn by me upon his/her oath, says that the facts alleged in the foregoing instrument are true.(signed)__________________________________ My commission expires: __________(SEAL)
- Perjury –making a false, material statement under oath or affirmation, knowing the statement to be false or not believing it to be true. In Indiana, a person who commits perjury commits a Level 6 felony,(4)which may be punishable by imprisonment, fine, or restitution (Indiana Code 35-44.1-2-1 and 35-50-2-1)
- Prosecution for violations of Indiana law will be referred to the proper authorities.
- Oath –An affirmation of truth of a statement before an authorized person.
- Felony –A crime of graver or more serious nature than those designated as misdemeanors.